Position Overview 

The Publication and Event Support Specialist plays a critical role in producing high-quality conferences and supporting select publication workflows. This position is responsible for coordinating selected presenters and subject matter experts (SMEs), managing event data, and being part of a team that brings first-rate professional development to higher education faculty and staff. The major goal of this role is assist in the development of conferences that meet customer needs. 

Key Responsibilities  

1. Event & Conference Support
   • Accurately update and maintain presenter and presentation information in project management database.
   • Generate event reports, identify missing information, and follow up with subject matter experts to meet required deadlines.
   • Serve as a primary point of contact for presenters by answering questions and coordinating logistics.
   • Communicate professionally with suppliers, exhibitors, and presenters.
   • Work closely with the Content Manager to create agendas and schedules that optimize the customer experience.
2. Process Improvement & Value Creation
   • Identify opportunities for process improvements, cost savings, and added value across events and publications.
   • Contribute ideas openly and participate in discussions to improve workflows and outcomes.
3. Database & Research Support
   • Update and maintain accurate contact information using LinkedIn and other research tools.
   • Ensure all databases are current, complete, and error-free.
4. Publication Support
   • Use Adobe InCopy to format and set up journal articles three times per year. 

Required Skills & Qualifications 

• Strong project management skills with the ability to prioritize multiple deadlines. 
• Excellent written and verbal communication skills, particularly when working with higher education subject matter experts. 
• High attention to detail and accuracy, especially when managing databases and reports. 
• Strong writing skills for customer-facing and presenter communications. 
• Ability to work independently while collaborating effectively with cross-functional teams. 
• Flexible and agile, with the ability to adapt as circumstances change. 
• Comfortable using technology and learning new systems (Quickbase, InDesign, LinkedIn research). 

Ideal Candidate Traits 

• Highly organized and dependable 
• Proactive and solution-oriented 
• Positive personality with a service mindset 
• Comfortable juggling event logistics, data management, and publication tasks 

Why Join Us 

• Play a meaningful role in delivering high-quality conferences and publications for higher education professionals. 
• Collaborate with respected subject matter experts and editorial teams. 
• Work in a dynamic, fast-paced environment where attention to detail and innovation are valued. 

This hybrid position includes a balance of work in our Madison office and work from home. If you are passionate about supporting educational excellence and thrive in dynamic environments, we invite you to bring your expertise to Magna Publications. Join us in shaping the future of faculty development—apply now to become our next Event Support Specialist. 

 

Company Overview 

Magna Publications, founded in 1972, specializes in serving the higher education community through innovative online seminars, publications, conferences, and professional development products. Renowned for quality and innovation, we provide thought leaders with platforms to share ideas and address pressing issues in academia. 

 

Job Type: Part-time 

Benefits:  

• 401(k) 
• 401(k) matching 
• Dental insurance 
• Employee assistance program 
• Flexible spending account 
• Health insurance 
• Paid time off 

Work Location: Hybrid remote in Madison, WI 53704 

Please send your resume to publisher@magnapubs.com